Job Description:

Job Title: Staff Accountant/Office Manager
Location: Paducah, Kentucky
Job Type: Full-Time
Department: Administration
Reports To: Director of Finance

Job Summary:

The Carson Center for the Performing Arts in Paducah, KY is seeking a detail-oriented and analytical Staff Accountant & Office Manager to join our administration team. The Staff Accountant & Office Manager will be responsible for maintaining financial records, performing general accounting functions, processing payroll, supporting month-end and year-end close processes, assisting with onboarding new employees, maintaining personnel records, and managing various clerical and administrative tasks of the office. This role ensures accuracy and compliance with all accounting standards and company policies.

Key Responsibilities:

• Prepare journal entries, account reconciliations, and financial reports
• Prepare and process payroll, as well as prepare related periodic reports and annual filings (e.g., W-2, W-3, 1099, etc.).
• Generate invoices
• Prepare bank deposits
• Process accounts payable and accounts receivable
• Maintain general ledger accounts and perform account analysis
• Assist with monthly, quarterly, and annual accounting closes
• Reconcile bank statements and monitor cash transactions
• Assist in the preparation of budgets and forecasts
• Ensure compliance with applicable accounting standards and internal accounting policies
• Support audits by providing documentation and answering auditor inquiries
• Complete tax filings and regulatory reporting
• Prepare and process monthly sales tax reports, filings, and remittances
• Perform other related accounting duties and ad hoc financial analyses as assigned

• Oversee daily office operations and ensure a clean, well-organized, and functional work environment
• Manage office supplies, equipment, and vendor relationships
• Handle incoming and outgoing communications, including phone calls, mail, and email
• Maintain company records, including employee files and administrative documents
• Assist with onboarding new employees and ensure adherence to human resources laws and regulations, company policies, and procedures

Qualifications:

• Bachelor’s degree in Accounting (preferred)
• Relevant accounting experience (required)
• Relevant payroll processing and tax reporting experience (strongly preferred)
• Proficiency in QuickBooks (strongly preferred) and Microsoft Excel (required)
• Excellent attention to detail and organizational skills
• Ability to work effectively both independently and as part of a team
• Able to maintain confidentiality while working with sensitive financial and personnel data and records
• Integrity, dependability, and promptness

Preferred Attributes:

• Experience in nonprofit organizations and/or performance arts/performing arts venues
• Strong interpersonal and communication skills

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company contribution
• Paid time off and holidays

About the Carson Center:

The Carson Center for the Performing Arts, also known as The Luther F. Carson Four Rivers Center, is a regional, multiple-use facility with beautiful spaces for public and private events of all types. Our facility offers nearly 100,000 square feet of usable space, including a main theatre with 1800+ seats and multiple indoor and outdoor event and meeting spaces. Our patrons enjoy superb staging and near-perfect acoustics for a wide variety of entertainment, cultural, and educational programming.

The Carson Center is located in downtown Paducah, Kentucky, and overlooks the confluence of the Ohio and Tennessee Rivers. It is a significant component of Paducah’s downtown area revitalization and serves a diverse population from a four-state region and beyond. The Carson Center is a 501(c)(3) not-for-profit organization.

To Apply for this position:

Email a cover letter and resumé addressed to Dear Carson Center Hiring Team to boxoffice@thecarsoncenter.org. Include Staff Accountant/Office Manager in the subject line.