Project Support I

Swift & Staley, Inc.


Industry: Contractors - Local, Gov't, State
Website: www.swiftstaley.com
Location:
115 Carlisle Court
Paducah, KY 42001

Job Description:

POSITION SUMMARY

Under general supervision, the incumbent provides high level day-to-day administrative support for the Swift & Staley Team (SST) and performs a diverse scope of office-related duties for assigned work units throughout the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned.)

  • Provides high-level administrative support and performs a full range of unique duties in accordance with established procedures and guidelines
  • Demonstrates accuracy, judgment, initiative, discretion, and flexibility
  • Coordinates, attends, and participates in various meetings as requested
  • Gathers/organizes material and information for meetings, coordinates items for the agenda, identifies audio/visual and other logistical support needs, sets up meeting space, and distributes material to participants prior to meetings
  • Takes, prepares, and distributes minutes of meetings as requested by management; may prepare other meeting materials that require specialized knowledge of the assigned function
  • Researches, summarizes, and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following management’s direction; selects relevant information from a variety of sources
  • Prepares deliverables, correspondence, reports, or other documents from rough drafts or other sources; corrects grammar, spelling, and punctuation errors; edits wording without changing intended message
  • Submits deliverables, correspondence and reports for submittal to SST Project Manager and/or DOE as appropriate
  • Maintains calendar(s) for assigned staff, as requested; regularly prioritizes and arranges meetings, conferences, and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed requiring application of specialized knowledge of the assigned function
  • Investigates, evaluates, and resolves issues within scope of position; seeks out advice and counsel from peers and immediate supervisor as appropriate
  • Ensures an effective and efficient communication network with other Project Support personnel
  • Creates purchase orders and check/credit card authorizations as necessary
  • Performs records management functions as requested
  • Updates Master Tracking as necessary upon completion of tasks
  • Performs back-up duties for peers in Project Support
  • Periodically updates the phone list and the accountability list as necessary
  • Maintains a high degree of professionalism and demonstrates confidentiality at all times
  • Processes Work Instructions, Procedures, Plans, and Policies through review, correction, and submission to document control
  • Updates logs for tracking as necessary
  • Maintains files as necessary
  • Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES 

  • None

MINIMUM QUALIFICATIONS, EDUCATION, AND KEY COMPETENCIES

  • High School Diploma or GED
  • Bachelor’s degree in Business Administration or comparable field of study is preferred
  • Two plus (2+) years direct applicable experience
  • Exceptional communications skills, both written and verbal
  • Superior organizational skills and dedication to completing projects both accurately and in a timely manner
  • Flexible, dependable, and adaptable
  • Detail oriented and comfortable working in a fast-paced office environment
  • Proficient in Microsoft Office suite of software applications
  • Experienced with Microsoft Outlook and specifically skilled with sending emails, scheduling meetings, and managing multiple calendars

TRAINING, LICENSES, REGISTRATIONS

  • Must be a citizen of the United States and authorized to work in the US
  • Must have a valid driver’s license and be able to operate a government vehicle
  • Ability to obtain and maintain a Department of Energy “L” security clearance if required by management

PHYSICAL DEMANDS

  • Must be able to meet physical capacity requirements of position as determined by the Occupational Medical Provider
  • Able to wear company-provided personal protection equipment if/when required

To Apply for this position:

Click HERE for more information and to apply.



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