Bookkeeper/Administrative Assistant

McCracken County Public Library

555 Washington St
Paducah, KY 42003

Job Description:




Under direction of the Library Director, the Bookkeeper/Administrative Assistant is responsible for keeping a full and accurate account of all receipts and payments in the manner directed by the Board of Trustees.  The Bookkeeper/Administrative Assistant performs duties associated with the function of a small business.   





  1. Attends all Board meetings.  Prepares accurate monthly Board meetings minutes; maintains a filing system of Board minutes and all related documents. 
  2. Arranges Library Board meetings, assists in preparation of the agenda; distributes informational packets prior to the Board meetings; and other items as necessary.
  3. Prepares letters, memoranda, reports, messages, invitations, etc. for staff and Board and performs other routine office management and administrative duties.
  4. Prepares bank deposits of cash receipts and reconciles monthly bank statements and manages checking and investment accounts.
  5. Operates a personal computer based accounting system, including general ledger, accounts payable and payroll.
  6. Analyzes invoices, prepares payment and files invoices.
  7. Performs continuing audits of accounts to ensure proper account classification of expenditures and proper budgetary control and maintains fixed assets list.
  8. Prepares reports for departments such as Library Board, Kentucky Department for Libraries and the Department of Local Government, and other agencies.
  9. Prepares payroll; audits payroll to ensure accuracy; maintains payroll records and prepares related accounting entries; prepares payroll tax returns for county, state and federal governments.  Maintains vacation and sick leave records of employees.
  10. Serves as health insurance and retirement coordinator for employees.
  11. Determines new procedures that provide adequate accounting measurements and classifications to ensure accounting methods comply with generally accepted accounting principles.
  12. Assists independent audits during the annual audit by preparing various schedules, reports and analysis as required.
  13. Assists in the preparation of the annual budget and contributes to both short and long range plans for the Library.
  14. Performs functions related to the circulation control, including but not limited to checking material in and out, fine collection, processing holds and shelving material.
  15. Performs various duties as assigned. 



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. 


Routinely and intermittently exposed to computer screens. Will be required to lift, carry, push, or pull up to 20 pounds. Push and pull fully loaded (50-100 pound) book trucks. Position entails bending, stooping, reaching and standing on a daily basis. 


Hand-eye coordination necessary to operate computers and various office equipment. 


Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 


The person in this position frequently communicates with director, Board of Trustees, and staff. Must be able to exchange clear and accurate information in these situations. 


Equal Opportunity Employment: 



The Library is an equal-opportunity employer providing opportunities for jobs to all people meeting the minimum requirements for advertised positions. All decisions pertaining to recruitment, hiring, promotions and other terms and conditions of employment will be determined on a fair and equitable basis without regard to sex, race, color, religion, national origin, age, disability, pregnancy/childbirth and/or related medical conditions, or any other protected status applicable under local, state, or federal laws, except where a bona fide occupational qualification applies.  






  • BA degree with a Major in Business or Accounting preferred, or any equivalent combination of experience, training and/or education approved by the Library Director. 




  • A minimum of three years of responsible business experience or any equivalent combination of experience and training which provided the necessary knowledge, skills and abilities. 




  • Working knowledge of computer systems preferred. 
  • Ability to exercise judgment and initiative. 
  • Self Motivated. 


Skills/Keywords: accounting, human resources, payroll
Compensation: $18-24 per hour

To Apply for this position:

Send resume and cover letter to interim library director Sarah McGowan at by July 1, 2021

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