Accounts Payable Specialist

Swift & Staley, Inc.

Location:
115 Carlisle Court
Paducah, KY 42001

Job Description:

POSITION SUMMARY

Responsible for reviewing, analyzing, compiling, and maintaining Accounts Payable (A/P) records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned)

  • Reviews all payables for proper pricing, paperwork, and approvals
  • Verifies invoices, packing slips, and purchase orders to ensure all items and prices match
  • Enters Payables into Deltek accounting system
  • Maintains the Vendor Master File in Deltek ensuring all information is updated and correct
  • Sets up new Vendors and completes credit applications if necessary
  • Prepares and tracks 1099 information including obtaining the necessary W-9 forms
  • Prints all AP reports and maintains all AP files
  • Scan all AP records to the appropriate share file and submit required items to the Records
  • Reviews monthly vendor statements and contacts the vendors when necessary to resolve problems or issues
  • Enter any manual checks into the appropriate checking account
  • Process weekly AP payments and reports
  • Prepares monthly and quarterly deliverables related to accounts payable
  • Tracks utility usage, travel mileage, and consultant hours
  • Prepares and submits required documents to other departments
  • Keep various AP spreadsheets updated

 

SUPERVISORY RESPONSIBILITIES

None

 MINIMUM OUALIFICATIONS, EDUCATION, AND KEY COMPETENCIES

  • Bachelor’s Degree in Business preferred OR
  • Two years direct AP experience
  • Must be proficient in Microsoft Excel and Word
  • Experience in Costpoint and/or Maximo is desired, but not required
  • Must possess excellent organizational and communication skills

TRAINING, LICENSES, REGISTRATIONS

  • Must be a citizen of the United States and authorized to work in the US
  • Must have a valid driver’s license and be able to operate a government vehicle

 PHYSICAL DEMANDS

  • Must be able to meet the physical capacity requirements of this position as determined by the Occupational Medical Provider
  • Able to wear company-provided personal protection equipment if/when required

To Apply for this position:

To apply, click HERE



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